Easy Business Incorporation

Business incorporation a decade or two ago is a tedious process that businesses often reach bankruptcy before being awarded corporation status. However, recent developments in the business world and the creation of Business Corporation Act make the process quicker and easier. Business journals outline three steps for business incorporation: securing corporate name, submitting required documents, and paying filing dues. These process can be done with the services of your lawyer or you can opt to D-I-Y.

First, secure and ensure a corporate name. Check other businesses’ names before deciding on yours. Business incorporation processes are usually disrupted by businesses filing names already owned by other companies. Also, avoid naming your corporation names that sound and spell like other companies’ names. Not only same sounding names might confuse possible clients, these can also cause your business to be overshadowed by the other company. This is especially true if they have been in the business longer, hence more popular.

Second, prepare all documents pertinent to business incorporation application. File these documents as early as you can for quicker processing. Third, pay all required state fees for application; taxes and other fees is a must if you want an efficient processing of your papers. State filing rates vary from state to state, these can be as low as $100 or as high as $400. Paying these dues is necessary to establish your company in that particular state.

These can be tedious steps if you opt to apply by yourself. D-I-Y application requires you to be knowledgeable about state laws concerning business incorporation. Preparing and collecting required documents alone is a long and ardorous task. In addition, you must follow-up and inquire about the status of your application with the authorized agencies yourself. However, using incorporation service groups reduces your burden considerably. After furnishing these companies with information, they will check the corporate name for you, file required documents, and even pay initial dues for you. In addition, they will also assume the duty of following up and inquiring about your application with the respective agencies. These companies have also done these application process many times, which translates into knowing key people inside these agencies which can give your paper or application a push in the right direction. This will result to an easy and efficient business incorporation application for you as their client.

Lastly, these service companies require minimal and nominal fees aside from state filing dues. To promote fast processing, they even allow clients to submit necessary data and information online. Though lawyers can do the job for you, you have to pay them hourly for their service. The cost alone might drive you to cancel business incorporation plans as it usually takes a month or so to be fully incorporated.

Employee Time Tracking

Time tracking is the act of tracing out the time spent on each activity in a particular period of time. With so much pressure on time these days, time tracking and management has become absolutely necessary. Though time tracking was initially just a method for keeping track of the way employees use their time, today it is a major program that is used for several other things like: payroll processing, employee productivity, revenue management, client management, invoicing, database management and project management.

Employee time tracking was first done using simple time cards or punch cards. Employees had to punch in their cards, when they came in or out, into a machine that would record the time. The timings were later copied onto spreadsheets and analyzed manually to determine how much time an employee spent in the office. This simple mechanism was sufficient in the days when there was not too much stress on the productivity of employees. However, with technological diversions like the Internet, e-mails, and phones, it has become very important to track the exact time the employee spends working. Besides, some enterprises have thousands of employees located at different locations across the world, working in different time zones, which make employee time tracking even more important. There are several advantages of employee time tracking: it makes payroll processing easier by tracking the exact hours an employee worked, increases revenues by correct invoicing, and makes database management easier. There are also some disadvantages: employees do not appreciate it they feel too much pressure for showing results for every minute; or the information may not be used properly.

Today, there are hundreds of employee time tracking programs and software packages available. These not only make tracking, but also billing, payroll, project costing and estimation easier. Besides, they can track the employee’s use of time in the absence of the supervisor. Employees located even thousands of miles away can be tracked using this software. These software programs can be downloaded easily onto any platform and used either offline or online. They can also be customized to suit exact requirements. Information about this software can be obtained over the internet.

Going Paperless – Your Route To The Efficient Office

Paper archives have a number of serious shortcomings, which at best cost time and money, and at worst threaten the viability of an organization.

There is first of all the issue of space which is typically at a premium in most organizations. Filing archives take up an ever increasing, and non-productive, share of the workspace. Archives generally deteriorate in poor storage conditions, and become disorganized and untidy – out of sight, out of mind usually applies.

Another important issue is the time wasted in operating and retrieving from a paper-based archive, which is very often hidden in general office activity but nevertheless can represent a real cost to the organization. Locating a document or file, even in a modest filing system, can take a long time, particularly if misfiled by the previous user.

Finally there is the very real concern of security. It is theoretically possible to plan for disaster recovery in a paper-based archive, either by using fireproof cabinets, or by storing photocopies of all important documentation in some remote location. The cost implications of either of these options are obviously enormous. Fires frequently cause the destruction of key files, resulting in crippling consequential losses for the organizations concerned.

Storing documents as electronic files overcomes all the shortcomings of paper archive in one hit. Filing space is more or less eliminated, document retrieval time is as long as it takes to key in a document or file reference on a PC keyboard, and files can be backed up either as part of existing IT procedures or on portable media such as the CD-ROM, stored in fireproof cabinets or in some remote location at very little additional expense.

Starting your electronic document storage project need not be as complicated as you would think.

Any piece of hard copy can be converted to an electronic file of one type or another, enabling it to be stored in and viewed by a PC or PC-based network, either individually, or as part of a larger electronic archive.

Each document is then assigned a look-up key, for example Invoice Number and Supplier Code or Name, plus any other key which could usefully identify the document in question. At its least sophisticated, this would require a keyboard operation – a potentially costly element in the process if a large amount of data is to be entered against each invoice. However, there are a number of ways in which data entry costs can be reduced, including a bar code scan from the document or the import of data through a text file.

So far, we have assumed that the database files would reside on a server, making the archive available across a PC-based network. A number of systems are fully portable, and can use CD’s (or DVD-ROMs) as an alternative to a server. CD’s can also provide low cost back up to a server-based archival system, for disaster recovery considerations.

Some organizations prefer a web server to hold their data and this offers the advantages of extendible storage facilities and fixed pre-agreed costs with the web hosting firm.

Effectively Managing Morning Sickness

Many pregnant women suffering from morning sickness may be wondering why it happens and whether it serves a purpose. When nausea and vomiting occur, they are often an indication of elevated hormonal levels, which is a sign that the pregnancy is in progress. However, it doesn’t mean that pregnant women who do not experience morning sickness are more likely to have a miscarriage.
This condition, according to traditional Chinese medicine, is a result of toxins that overburden the liver, hindering its ability to process the high levels of pregnancy hormones. Imbalance in the liver can cause nausea and vomiting.
Whatever the reasons may be, the odds of having morning sickness are greater if you:
experience nausea as a side effect of birth control
suffer from motion sickness
have female relatives who also experienced morning sickness
are pregnant with twins
Morning sickness usually lasts throughout the first trimester. To be relieved from its hassle and inconvenience, a combination of lifestyle and dietary changes as well as some alternative approaches should be tried by the expecting woman.
Simply follow the “slow, steady” rule when eating. It is better to eat six small meals spread throughout the day than consume three large meals. Don’t let yourself get hungry because the rise and fall in blood sugar can only add to your queasiness. Having gone without food for quite a while is the reason why many women feel nauseated in the morning. To avoid having an empty stomach, nibble on bland foods such as dry toast and saltine crackers. It is advisable if you can keep a box of crackers at your bedside to munch on before getting up in the morning.
Passing up foods that have strong odors and refraining from eating greasy or spicy foods help prevent morning sickness. It is also important for the pregnant woman to drink lots of water and to take prenatal vitamins.
If you still experience nausea after giving your best efforts to avoid it, try cold foods which can be soothing, especially water-rich choices such as melons, grapes, berries, fruit smoothies, cucumbers and oranges. Eating any form of citrus alleviates nausea. Sniffing on a slice of lemon can help also relieve morning sickness. Another great antidote for morning sickness is ginger which comes in different forms such as fresh ginger, ginger powder, dried ginger tablet or capsules, ginger ale, ginger snaps, and ginger tea.
Pregnant women experiencing morning sickness should always remember that staying hydrated is essential to replenish lost electrolytes, the minerals such as sodium and potassium that regulate the fluid balance in the body. Take slow, steady sips when you drink anything. Taking in more than 2 ounces at a time tend to bypass the tissues and fluids travel directly to kidneys and bladder.
When morning sickness starts to interfere with a woman’s quality of life, doctors may recommend vitamin B6 supplements which are easily depleted and absorbed by the body when pregnant. That’s why it is important to take a supplement or to load up on food sources that contain B6 such as egg yolks, yoghurt and whole grains to help alleviate morning sickness.